For executive search firms
Retained search runs on memory, discretion and good paperwork. Fortemap keeps years of mapped talent searchable, limits each client to their own mandate and turns your notes into dossiers a board will read.
Family-owned group · Retained · Week 3
27 executives mapped across 4 previous searches match this brief.
Sound familiar?
Their notes are in an old email thread or a former colleague's spreadsheet.
Emailing PDFs of shortlists is slow and hard to control.
Each candidate write-up is rebuilt by hand in the firm's format.
What you get
A long-term pool of executives searchable by sector, function, level and past mandates.
Choose who on your team and on the client side can see each search.
Shortlists, stage progress and feedback in a portal the client can open at any time.
Board-ready write-ups in your layout, with points to validate listed for the partner.
Interview scorecards that stay comparable across many stakeholders and a long cycle.
Track pitches and proposals, and turn a won pitch into a client and mandate in one step.
A mandate in Fortemap
Parse the brief into structured criteria. The Identification Bucket lists people you already know who fit.
Log every confidential conversation. Score the shortlist with AI and record interview scorecards.
Draft dossiers in your template and share the shortlist in the client portal.
Track offer and references. Unsuccessful candidates return to the pool, ready for the next mandate.
"On a recent CFO search, two of the strongest candidates were people we had mapped years earlier. Fortemap put them in front of me on day one."
Designed with a search firm
Gallop Research's founder, Snehasis Sen, has run executive searches for more than 15 years. He and his recruiters worked with our product team from the first prototype. Mandate-level access, dossier templates and the free Identification Bucket all came from their searches.
Questions
Executive search firms need long-term talent mapping, strict access control per mandate, client reporting and polished candidate documents. Fortemap was designed with executive search firm Gallop Research to cover these in one system, alongside business development and reporting.
Access is set per mandate for both your team and client users. Client users see only their own shortlist, and every change is recorded in the audit log.
Yes. Document templates hold your sections and branding. Fortemap drafts each section from the record and a recruiter reviews the draft before it is sent.
Yes. Pipelines can use custom stages, SLA flags show where a search has stalled, and every conversation stays on the candidate's timeline for as long as you need.
We will set up a demo workspace with a confidential search like yours.